Navan
Book travel in policy and the charges land as coded expenses, with cards or reimbursements in the same app.
Best for
Companies that book travel every month and want the booking, card charge, and expense record in one app.
Not ideal if
Shops that rarely travel, or anyone who needs Navan to replace QuickBooks Online or Xero.
Standout
A trip booked in Navan and paid on a Navan or linked card arrives as a coded expense with the itinerary attached.
About Navan
Navan (formerly TripActions) is a travel booking and expense app for companies. It is not a ledger. Employees book flights, hotels, trains, and rental cars inside the limits you set, then pay with a Navan card or a linked Visa, Mastercard, or American Express card. The charge is captured, categorized, and matched to the trip, so finance is not rebuilding the itinerary from inboxes. Out-of-pocket spend can be photographed in the app and paid back by payroll or bank transfer. Approved expenses sync to QuickBooks Online, Xero, NetSuite, Sage Intacct, or Datev. You still close the books in those systems.
It does not replace QuickBooks Online or Xero. That is the opposite of Kick (a replacement ledger) and closer to Perk (travel plus expense in one app). Ramp is card-first spend with travel on the same login, without a travel-agency booking desk. Zoho Expense and Expensify cover receipts, policy, and reimbursements without selling you a full booking product.
People who stick with Navan usually book travel every month. The booking, the card charge, and the expense record are meant to be one thing. Teams that almost never fly or stay in hotels will carry a travel product they do not use.
What people who used it say
What they tend to like
One app for booking and receipts
Policy at search time, not after the money is gone.
What they hesitate about
Low travel volume makes the stack feel heavy
Without regular flights and hotels you carry a booking product you do not use.
How it hits your books
- Replaces your ledger
- No
- QuickBooks Online
- Yes
- Xero
- Yes
- Inventory
- No
- Payroll
- No
You review exceptions in Navan, then sync or export coded expenses to QuickBooks Online, Xero, NetSuite, Sage Intacct, or Datev.
You can send the accounting sync or a CSV export. There is no year-end tax package from Navan itself.
Images
Features
In-policy travel booking
Employees search flights, hotels, trains, rental cars, and black cars, see their limits during search, and book without leaving the app.
Expense capture and reimbursements
Card charges are categorized as they post. Out-of-pocket receipts go in by photo, then payback by payroll or bank transfer in 25 currencies.
Corporate cards and Navan Connect
Issue physical or virtual Navan cards (up to 1.5% back, no annual card fee), or keep eligible Visa, Mastercard, American Express, or Brex cards and still run expenses in Navan.
Receipts, mileage, and per diem
Scan a receipt on the phone, log mileage in the app, and apply per diem rates by location and trip type through the same approval path.
Accounting sync
Map categories to your general ledger and send approved expenses to QuickBooks Online, Xero, NetSuite, Sage Intacct, or Datev. CSV export is available if you need a file instead.
Policy, approvals, and 24/7 travel help
Set budget limits once. In-policy bookings can auto-approve. Out-of-policy bookings and charges get flagged. In-house travel agents are available around the clock for disruptions.
Pricing
Travel on Business is free up to 300 employees. Expense is free for the first 5 monthly expensing users, then $15 per user per month in the US (£12 in the UK). Enterprise is quote-only.
Navan Business Travel
Travel booking funded by provider commissions for companies up to 300 employees.
- Global inventory and rates
- Unlimited policy and approval workflows
- Self-serve changes and 24/7 travel support
- 30+ HRIS integrations
Navan Business Expense
First 5 monthly expensing users are free. An expensing user is anyone who submits a transaction by manual entry or Navan Connect.
- Manage expenses and reimbursements
- Connect existing corporate or business cards
- Receipt scanning
- Accounting integrations
Navan Enterprise
Companies over 300 employees, or programs that need custom implementation and negotiated rates.
- Everything in Business
- Unlimited travelers and expensing users
- Designated account executive and CSM
- Corporate negotiated rates
Integrations
Platforms
Audience
Pick something else instead of Navan
Perk
Pick Perk instead if you want a closer travel-plus-expense booking app with published Spend tier prices.
Expensify
Pick Expensify instead if people pay out of pocket and the job is snap-a-receipt reimbursements, not a travel agency.
Ramp
Pick Ramp instead if you want free corporate cards and travel on the same login without a booking TMC.
Zoho Expense
Pick Zoho Expense instead if you need policy, approvals, and mileage without buying a travel booking product.