Receipt Bot is a capture tool, not a ledger. You photograph, email, or upload receipts, supplier invoices, and PDF bank statements. OCR plus a staff check pulls supplier, dates, amounts, tax, and line items. You review, then export into QuickBooks Online or Xero as a bill, expense, invoice, or sales receipt with the image attached. You can also download Excel, CSV, or bank-import files (OFX, QBO, QIF) and skip the live sync.

The bill is the standout: unlimited users and client entities, you pay for document credits, unused credits roll six months, and a person checks the extract before you approve. Starter is $9/month for 45 credits. Standard is $27 for 150. Pro is $81 for 510. A simple invoice costs one credit. Line items cost two per page. Bank or supplier statement pages cost three. The mobile app has a free plan with 10 credits a month. Paid trials start with 30 credits and no card. As of August 2026 they also advertise 10% off the first six months.

Skip it if you need Dext-style supplier auto-fetch, an expense-report product for employees, or a US-first app with a deep review record. Documents must be English. When credits run out, processing pauses until the next bill. The Android app is mainly a camera; bank statements live on the web. Run the 30 free credits through a real month of invoices before you replace your current intake.

OCR reads the document, then qualified staff verify supplier, amounts, tax, and line items before you approve. English documents only.

Staff-checked extraction

Snap on iOS or Android, forward to a per-business inbox, upload in the web app, or pipe files through Zapier or the API.

Photo, email, web, or Zapier intake

Export creates a bill, expense, vendor credit, invoice, credit memo, or sales receipt with the image attached. Bulk export is capped at 25. You can re-export after edits.

Push to QuickBooks Online or Xero

Web-only. Reads statement pages and downloads Excel, CSV, OFX, QFX, QBO, QIF, or IIF. Each statement page costs three credits.

PDF bank statement conversion

Paid plans include unlimited staff, clients, and businesses. No per-client fee. Firms get a practice dashboard and co-branding.

Unlimited users and entities

Unused paid credits carry up to six months. When the balance hits zero, processing stops until the next billing date or you upgrade.

Credits that roll, then pause

Receipt Bot reads receipts, invoices, and PDF bank statements, then you push coded bills into QuickBooks Online or Xero. Credit-priced, no per-client fee.

Receipt Bot Review: Receipt Capture for QuickBooks and Xero

Receipt Bot

Basic (mobile)

Starter

Standard

Premium

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Invoicing

Run unlimited payrolls with free direct deposit.

Payroll Management

Generate robust financial reports to track your business performance.

Financial Reporting

Access your accounting and payroll software from any device.

Mobile Access

Receive free support from knowledgeable staff.

USA-based Support

Patriot Software

Accounting Basic

Payroll Basic

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Automated cashflow forecasting to help users project their financial future.

Cashflow Forecasting

Easy-to-use invoicing tools that allow for quick payments and automated reminders.

Fully integrated payroll system that submits Real Time Information directly to HMRC.

Payroll

Generate MTD-compatible VAT returns and file them directly to HMRC.

Tax Compliance

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Mobile App

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Monthly Plan

Introductory Monthly Plan

Annual Plan

Introductory Annual Plan

Free Plan

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Automated bookkeeping that learns your business and categorizes transactions in real-time.

24/7 AI Bookkeeping

Create professional invoices quickly and manage payments efficiently.

Invoicing & Bill Pay

Visualize cash flow, spending, and financial health with up-to-date reports.

Live Dashboards & Financials

Manage relationships with vendors and customers through an auto-enriched directory.

Vendor & Customer Tracking

Connect with over 12,000 financial institutions for seamless transaction management.

Banking & Payroll Integrations

Digits

Essentials

Core

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Get answers to business questions and automate tasks with JAX, Xero's AI financial superagent.

Bookkeeping and accounting software

Receipt Bot

Patriot Software

FreeAgent

Digits

Xero