MIP Fund Accounting Software
Fund accounting for nonprofits and governments: track money by fund and grant, report for audits, and close AP, AR, and payroll in one ledger.
Best for
Mid-market and enterprise nonprofits, schools, healthcare nonprofits, and governments that need a true fund ledger with grant and audit reporting.
Not ideal if
Volunteer boards that only need a simple treasurer app, or commercial shops that only need QuickBooks Online or Xero.
Standout
A true multidimensional fund ledger that keeps restricted grants, programs, and funds in the chart of accounts, with optional payroll cost distribution in the same product family.
About MIP Fund Accounting Software
MIP Fund Accounting (also marketed as MIP Accounting) is a fund accounting system from Momentive Software. It is the general ledger for organizations that must track restricted and unrestricted money by fund, grant, program, or project, not a single commercial bottom line. Typical buyers are nonprofits, associations, K-12 and school districts, healthcare nonprofits, and government or municipal finance teams that need FASB- and GASB-oriented reporting, grant detail, and audit trails. The product has been sold under MIP, Sage, Abila, and Community Brands names since Micro Information Products launched it in Austin in 1982. Today it sits under Momentive Software.
This is the ledger, not a companion capture app. AccuFund is the closest same-category peer on BookkeepDIY. Aplos and MoneyMinder are lighter fund tools for smaller nonprofits and volunteer boards. QuickBooks Online is a common starting point that organizations outgrow when restricted funds need true fund structure. You configure a multidimensional chart of accounts, post AP and AR, budget by fund or grant, run allocations, and produce board, funder, and compliance reports. Optional modules add purchase orders and encumbrances, fixed assets, grants administration, GASB reporting, multicurrency, and native payroll / HR.
People who stick with it usually have multiple funding streams with different rules, annual audits or Single Audit exposure, and a controller or finance team that needs the ledger itself to enforce fund structure. Volunteer treasurers and tiny churches that only need a simple checking register will find it heavier than MoneyMinder or Aplos. Commercial teams looking for QuickBooks Online or Xero should look elsewhere: MIP is built for fund entities, not a single P&L shop.
What people who used it say
What they tend to like
Fund and grant segments that match restricted money
Reporting for boards and funders once the chart is set up.
What they hesitate about
Quote-only pricing and implementation weight
Teams coming from QuickBooks cite learning curve and module cost.
How it hits your books
- Replaces your ledger
- Yes
- QuickBooks Online
- No
- Xero
- No
- Multi-entity
- Yes
- Inventory
- Partial
- Payroll
- Partial
You post and close in MIP. Funds, grants, AP, AR, budgets, allocations, and (if licensed) payroll distributions live here.
Export or report from MIP for boards, funders, and auditors. Fundraising systems such as GiveSmart can push revenue into MIP.
Images
Features
Multidimensional fund general ledger
Core modules include General Ledger, Accounts Payable, Accounts Receivable reporting, bank reconciliation, budget, data import/export, and forms designer. Each transaction can carry fund, grant, program, department, and similar dimensions.
Grants administration and compliance reporting
Grants Administration tracks grant budgets, spending, and compliance detail in the same system as the ledger. Vendor copy cites support for federal Single Audit needs under 2 CFR Part 200, plus FASB- and GASB-oriented statements and 990 worksheet support.
Budgeting by fund, program, and grant
Create budgets by fund and grant, compare budget to actual, set overspend warnings, and use budget checking on purchasing workflows. Allocations Management automates cost distribution across grants.
AP, AR, purchasing, and encumbrances
Pay vendors and track receivables inside the fund structure. Purchasing modules cover electronic requisition, purchase orders, encumbrances, and fixed assets. Momentive Automated Payments (powered by Corpay) and AvidXchange are documented payment/AP partners.
Payroll and HR tied to funds (optional)
Payroll, direct deposit, human resource management, employee web services, and benefit enrollment are available as MIP modules (also framed as MIP People). Salary and benefit costs can be distributed across funds and grants.
Audit controls, security, and deployment choices
Role-based access, audit trails, and advanced security modules support audit season. Deployment options: Cloud Modern (browser SaaS), Cloud Classic (hosted remote desktop), and on-premises. REST API and DEF import/export are the main extension paths.
Pricing
Contact sales only. Cost depends on modules, users, and deployment. Do not use third-party roundup figures as a starting price.
MIP Fund Accounting
Quote depends on modules, user count, and Cloud Modern vs Cloud Classic vs on-premises. No public list price on vendor sites in the research pass.
- Modular core accounting (GL, AP, AR reporting, bank rec, budget)
- Optional payroll/HR, purchasing, allocations, GASB, multicurrency
- Cloud Modern, Cloud Classic, or on-premises
- Demo / quote via mip.com or 1.800.811.0961
Integrations
Platforms
Audience
Pick something else instead of MIP Fund Accounting Software
AccuFund Anywhere Online
Pick AccuFund instead if you want another mid-market fund accounting peer also sold via contact sales.
Aplos Nonprofit Accounting Software
Pick Aplos instead if you need true fund accounting for a smaller nonprofit or church without MIP's modular depth.
MoneyMinder
Pick MoneyMinder instead if a volunteer treasurer only needs a simple checking register.
QuickBooks Online
Stay on QuickBooks Online if you run a single commercial P&L and do not need true fund accounting.