Rydoo
Phone receipt capture and policy approvals, with a QuickBooks or Xero export on Pro.
Best for
EU or multi-country teams of five or more that will snap receipts and approve claims in Rydoo, then export to QuickBooks or Xero on Pro.
Not ideal if
A US-only shop that wants a free charge card, ACH reimbursements, and QuickBooks Online on a $0 or $5 seat. Rydoo starts at five paid seats, puts accounting connectors on Pro, and holds cards and in-app payouts for Business (30+ active users).
Standout
Official per diem, mileage, and paperless rules across many countries, with a published self-serve seat price from five users.
About Rydoo
Rydoo is expense software, not a ledger. Employees snap a receipt in the iOS or Android app, or log mileage on the map. A manager approves against your policy. On Pro, finance uses Sync to send approved lines to QuickBooks, Xero, or Exact Online. On Essentials you download PDF or Excel and type the books yourself. You still close and lock the period in those books.
It does not replace QuickBooks Online or Xero. Ramp is the free US card program with SMS receipt chase. Expensify is the phone camera plus ACH payback at a published $5 seat. Zoho Expense has a free tier and cheaper seats for policy chains. Payhawk is the other European spend suite with published US module prices. Rydoo's extra is official per diem and mileage tables for 80+ countries, plus self-serve seats from five users.
People who stick are usually EU or multi-country teams that want the phone scan and the policy in one app so finance is not chasing paper. They accept a five-seat minimum. They know Rydoo Cards and in-app bank payouts sit on Business (30+ active users), unless they buy the unpublished Pro card add-on. Bookkeepers care that Pro can match Visa, Mastercard, and Amex feeds, then export.
What people who used it say
What they tend to like
The phone scan fills the fields
Trustpilot and App Store comments describe snapping a receipt and getting merchant and amount filled in, which matches the official Easy Scan pitch.
Approve from the phone
Managers on Trustpilot say the policy lives in the tool, so they rarely reject a claim, and finance can approve in real time.
A card swipe creates the expense
Cardholders say the charge lands already started, and they only attach the receipt. Official cards pages describe the same flow.
What they hesitate about
The Xero export can fail at a bad time
One Trustpilot review said Xero functionality broke, a VAT return deadline was missed, a refund was refused, and they moved to Dext.
The app still needs a live camera some weeks
App Store reviews report photo-library uploads failing, OCR leaving $0 amounts, and duplicate warnings, so people fall back to the laptop.
Upgrades and support land at year-end
A long-time iOS reviewer (since 2016) described a year-end conversion that changed settings, dropped iPad features, and left chat waits of 16–24 hours. That review is from 2021; treat it as a theme, not a current SLA.
How it hits your books
- Replaces your ledger
- No
- QuickBooks Online
- Partial
- Xero
- Yes
- Multi-entity
- Partial
- Inventory
- No
- Payroll
- No
Close is review and export in Rydoo, then reconcile in QuickBooks or Xero. Essentials is a file. Pro has a Finance-tab Sync to connector. Sage is CSV or Excel on a schedule. Card lines still need the Pro feed match or a Rydoo Card.
Hand over the QuickBooks or Xero file after a Pro sync, or the Excel/PDF export on Essentials. Invite-an-accountant seating is unpublished. No US year-end tax package or 1099 e-file seen.
Images
Features
Snap a receipt, submit the claim
Photograph a receipt in the iOS or Android app. OCR fills merchant, amount, date, VAT, country, and currency (vendor claims 95%+ accuracy and under 10 seconds). Unlimited expenses sit on every plan we saw.
Mileage and per diems by country
Mileage is on Essentials and up: enter destinations and Rydoo calculates distance and the claim from your rates. Per diems and daily allowances for 15+ countries start on Pro. Product pages also name official tax, per diem, and mileage tables for 80+ countries.
Approve against the policy
Essentials has one approval step. Pro adds custom spending rules and a second approver, plus trip and cash-advance approvals. Enterprise adds advanced workflows. Smart Audit (AI review of every claim) is Enterprise-only for new customers on or after 15 June 2025.
Export to QuickBooks, Xero, or Excel
Essentials exports PDF, Excel, and custom templates. Pro adds the plug-and-play connectors: QuickBooks, Xero, and Exact Online. Help describes a Finance-tab Sync to button after an admin connects the package. Sage is a scheduled CSV or Excel file, not that live sync. DATEV and NetSuite sit on Business or as add-ons.
Match the cards you already have
Pro and above auto-match Visa, Mastercard, Amex, Corner Card, and AirPlus feeds to expenses. Keep the bank cards you already issue if you do not want Rydoo Cards.
Issue Rydoo Cards, or pay people back in-app
Virtual and physical cards, plus entity or cost-center wallets, are included on Business and Enterprise. They are an add-on on Pro (price unpublished). US card payment services are Airwallex US, LLC. In-app bank payouts (Reimbursements) are marked Business and Enterprise only. Help also says many companies still pay employees from payroll or the bank themselves.
Pricing
A 5-person US shop must buy five seats. Essentials is 5 × $9 = $45/mo billed annually ($540/yr) and stops at Excel. Pro is 5 × $11 = $55/mo billed annually ($660/yr) if you want QuickBooks or Xero. Monthly billing is $12 and $14 per user. There is no free software plan. Rydoo Cards and in-app bank payouts are not on those self-serve bills unless you add unpublished Pro cards or jump to Business (30+ active users, quote). Ramp Free is $0 for a US-only card program. Expensify Collect is $5 per member.
Essentials
A five-person shop that will snap receipts and export Excel. No QuickBooks or Xero connector on this plan.
- Mobile app with receipt scanner, unlimited expenses, mileage
- Single approval flow
- Uber, Lyft, Slack, AI MCP connector
- PDF, Excel, and export templates
- Local legal and tax compliance; paperless certification by country
- 5-user minimum; €8 / £8 annually, €10 / £10 monthly
Pro
Teams that need QuickBooks or Xero, card-feed matching, per diems, and a second approver. Still a 5-user minimum.
- Everything in Essentials
- QuickBooks, Xero, Exact Online, TravelPerk
- Auto-reconcile Visa, Mastercard, Amex, Corner Card, AirPlus
- Per diems, custom policies, two approval levels, custom fields
- Rydoo Cards as an add-on (price unpublished)
- €10 / £10 annually, €12 / £12 monthly
Business
Multi-country finance teams that want Rydoo Cards, in-app payouts, SFTP, and API. Quote only.
- Everything in Pro
- Rydoo Cards included
- In-app reimbursements
- SFTP, API, custom bank transaction feed, DATEV
- Priority ticket support
- Pay only for users who take an action that month
Enterprise
Larger groups that want Smart Audit, SSO, HR connectors, and a named success manager. Quote only.
- Everything in Business
- Smart Audit (new customers on or after 15 June 2025)
- Advanced approvals and custom fields by branch or category
- Insights dashboard, scheduled exports, extended sandbox
- SAML SSO (Microsoft AD, OneLogin, Okta, Google) and HR Connect
- Dedicated customer success manager
Integrations
Platforms
Audience
Pick something else instead of Rydoo
Ramp
Pick Ramp instead if you are a US shop that wants a $0 card program, SMS receipt chase, and QuickBooks Online or Xero on the same login, without a five-seat European expense bill.
Expensify
Pick Expensify instead if people still pay out of pocket and you want a published $5 Collect seat plus ACH reimbursement, not a 5-user minimum and Business-gated payouts.
Zoho Expense
Pick Zoho Expense instead if you want a free tier, cheaper seats, and policy chains without buying five Rydoo licenses to start.
Payhawk
Pick Payhawk instead if you want a European-rooted spend suite that also publishes US module starting-ats and can link the Visa, Mastercard, or Amex cards you already have.