Receipt Bot is a capture tool, not a ledger. You photograph, email, or upload receipts, supplier invoices, and PDF bank statements. OCR plus a staff check pulls supplier, dates, amounts, tax, and line items. You review, then export into QuickBooks Online or Xero as a bill, expense, invoice, or sales receipt with the image attached. You can also download Excel, CSV, or bank-import files (OFX, QBO, QIF) and skip the live sync.

The bill is the standout: unlimited users and client entities, you pay for document credits, unused credits roll six months, and a person checks the extract before you approve. Starter is $9/month for 45 credits. Standard is $27 for 150. Pro is $81 for 510. A simple invoice costs one credit. Line items cost two per page. Bank or supplier statement pages cost three. The mobile app has a free plan with 10 credits a month. Paid trials start with 30 credits and no card. As of August 2026 they also advertise 10% off the first six months.

Skip it if you need Dext-style supplier auto-fetch, an expense-report product for employees, or a US-first app with a deep review record. Documents must be English. When credits run out, processing pauses until the next bill. The Android app is mainly a camera; bank statements live on the web. Run the 30 free credits through a real month of invoices before you replace your current intake.

OCR reads the document, then qualified staff verify supplier, amounts, tax, and line items before you approve. English documents only.

Staff-checked extraction

Snap on iOS or Android, forward to a per-business inbox, upload in the web app, or pipe files through Zapier or the API.

Photo, email, web, or Zapier intake

Export creates a bill, expense, vendor credit, invoice, credit memo, or sales receipt with the image attached. Bulk export is capped at 25. You can re-export after edits.

Push to QuickBooks Online or Xero

Web-only. Reads statement pages and downloads Excel, CSV, OFX, QFX, QBO, QIF, or IIF. Each statement page costs three credits.

PDF bank statement conversion

Paid plans include unlimited staff, clients, and businesses. No per-client fee. Firms get a practice dashboard and co-branding.

Unlimited users and entities

Unused paid credits carry up to six months. When the balance hits zero, processing stops until the next billing date or you upgrade.

Credits that roll, then pause

Receipt Bot reads receipts, invoices, and PDF bank statements, then you push coded bills into QuickBooks Online or Xero. Credit-priced, no per-client fee.

Receipt Bot Review: Receipt Capture for QuickBooks and Xero

Receipt Bot

Basic (mobile)

Starter

Standard

Premium

Gekko is designed specifically for small entrepreneurs, providing an easy-to-use accounting system with all necessary features. Users can manage expenses, scan receipts, create invoices, and track time and trips seamlessly. The Gekko Costs app allows users to digitize receipts effortlessly, eliminating the need for physical storage. Gekko offers a free basic plan with unlimited use, making it accessible for all entrepreneurs.

Scan and manage receipts using the Gekko Costs app, keeping expenses organized.

Receipt Management

Create and send professional invoices and quotations directly from the platform.

Invoicing

Track billable and non-billable hours with a clear overview and integration with calendars.

Time Tracking

Connect your bank account for real-time updates on incoming and outgoing payments.

Real-Time Bank Integration

Automatically track business trips using GPS for accurate mileage logging.

Trip Management

Gekko

Gekko Basic

Gekko Premium

Found is an online business banking platform designed for small business owners, providing a seamless experience for managing finances. It consolidates banking, bookkeeping, and tax management into one platform, allowing users to send invoices, pay contractors, and track receipts efficiently. The platform also estimates quarterly taxes and categorizes expenses automatically, making it easier for users to stay organized and prepared for tax season.

Found estimates your quarterly taxes and sets money aside when you get paid.

Automatic Tax Estimation

Automatically tracks and categorizes expenses when using the Found card.

Expense Tracking

Send unlimited payments to contractors without per-contractor fees and collect necessary tax forms.

Contractor Management

Found

Found Plus

Found Pro

Patriot Software offers accounting and payroll solutions designed specifically for small businesses. Their platform is known for its ease of use and affordability, providing tools for invoicing, financial reporting, and payroll management all under one login. Users can access the software securely from any device with internet connectivity, making it convenient for business owners on the go.

Run unlimited payrolls with free direct deposit.

Payroll Management

Generate robust financial reports to track your business performance.

Financial Reporting

Access your accounting and payroll software from any device.

Mobile Access

Receive free support from knowledgeable staff.

USA-based Support

Patriot Software

Accounting Basic

Payroll Basic

KashFlow is an intuitive cloud-based accounting software designed for small business owners. Founded in 2005 by Duane Jackson, it aims to simplify the accounting process, allowing users to manage their accounts anytime, anywhere. The software includes features for invoicing, VAT management, and payment processing, making it suitable for sole traders and small businesses.

Create and send customized invoices quickly and easily.

Easy Invoicing

Automatically manage and submit VAT online.

VAT Management

Link bank accounts to match actual bank statements.

Bank Reconciliation

Get paid faster with integrated payment solutions.

Payment Processing

Manage your accounts on the go with a mobile app.

KashFlow

Business

FreeAgent is designed for small businesses, freelancers, and contractors, providing a comprehensive solution for managing finances with confidence. It offers features like cashflow forecasting, invoicing, payroll, and tax compliance, ensuring users can streamline their administrative tasks and focus on growth. With a user-friendly interface and mobile app, FreeAgent helps users stay on top of their financial position and make informed decisions.

Automated cashflow forecasting to help users project their financial future.

Cashflow Forecasting

Easy-to-use invoicing tools that allow for quick payments and automated reminders.

Fully integrated payroll system that submits Real Time Information directly to HMRC.

Payroll

Generate MTD-compatible VAT returns and file them directly to HMRC.

Tax Compliance

Manage finances on the go with the FreeAgent mobile application.

Mobile App

FreeAgent

Monthly Plan

Introductory Monthly Plan

Annual Plan

Introductory Annual Plan

Free Plan

Bookkeeper360 is a financial technology solution that helps businesses manage their finances. Our US-based accounting team delivers a comprehensive suite of services, including full-service accounting, payroll, tax, and advisory, along with AI-driven software that provides real-time dashboards and insights. Since 2012, Bookkeeper360 has been the trusted choice for thousands of small business owners.

You are matched with a dedicated expert who understands your business.

Dedicated Bookkeeper

Get reliable reports delivered on time every month.

Real-time Financial Insights

Access your financial data and communicate with your team on the go.

Utilize performance dashboards and insights for better decision-making.

AI-Powered Insights

Bookkeeper360

Monthly

Weekly

Business Tax

Zoho Books is comprehensive accounting software designed for growing businesses, managing everything from invoicing to inventory and expenses. It offers a cloud-based solution that allows users to handle their end-to-end accounting needs efficiently. The platform is also VERI*FACTU compliant in Spain, ensuring local compliance for users in that region.

Raise professional invoices and quotes, automate invoices and reminders, and send online payment links.

Receivables

Track vendor bills and expenses, add recurring expenses, and include client expenses on invoices.

Payables

Track inventory, update stock information automatically, and set reorder points.

Inventory

Send project quotes, accommodate partial payments, and log time and expenses.

Projects

Get actionable insights on cash flow, taxes, profit and loss, and sales.

Reports

Zoho Books

Professional

Elite

Ultimate

Wave is a small business software that provides a unified system for accounting, invoicing, payments, and more. It helps users gain financial clarity and stay tax-ready year-round. Designed for small business owners and solopreneurs, Wave simplifies bookkeeping and tax preparation, making it easy to track income, manage cash flow, and create professional invoices.

Track income and expenses, manage cash flow, and access reporting.

No Sweat Accounting

Create beautiful, professional invoices and estimates in just a few clicks.

Allow customers to pay via credit card, bank transfer, or Apple Pay.

Secure Online Payments

Manage payroll for employees and contractors without legal complications.

Painless Payroll

Wave

STARTER Plan

PRO Plan

FreshBooks is an all-in-one accounting software designed for small businesses, freelancers, and solopreneurs. It simplifies invoicing, billing, payments, and payroll, enabling users to manage their finances efficiently. With features like mobile receipt scanning and automated expense categorization, FreshBooks helps users save time and reduce stress during tax season.

Create professional invoices in minutes, automatically add tracked time and expenses, calculate taxes, and customize payment options.

Get paid faster with automated invoices, secure online payments, and built-in reminders.

Billing and Payments

Track expenses with mobile receipt scanning and automated categorization.

Expenses

Seamlessly run payroll and track expenses without juggling separate tools.

Generate financial and accounting reports to monitor business health.

Reporting

FreshBooks

Lite

Plus

Xero is a cloud-based accounting software designed for small businesses, accountants, and bookkeepers. Founded in 2006, it has grown to serve over 4.9 million customers globally, particularly in New Zealand, Australia, and the United Kingdom. Xero automates many day-to-day tasks, helping users manage finances, control cash flow, and integrate with various applications.

Get answers to business questions and automate tasks with JAX, Xero's AI financial superagent.

AI Financial Superagent

Explore financial data with instant, easy-to-understand answers.

Create and send quotes and invoices automatically through various channels.

Automated Invoicing

Xero

QuickBooks Online is a cloud-based accounting solution designed for small to mid-sized businesses. It combines AI, human expertise, and business data to provide instant insights and expert guidance, helping users make confident business decisions. The platform offers features such as automated bookkeeping, invoicing, payroll, and expense tracking, all accessible from any web browser or mobile app.

QuickBooks learns how you categorize income and expenses and then automatically matches and records transactions.

Automated Bookkeeping

Accept credit cards and bank transfers in invoices, with status updates and reminders.

Set payroll schedules and run Auto Payroll for salaried employees.

Organize and track business bills in one place, simplifying bill pay.

Utilize Intuit Intelligence for instant answers and recommendations on business performance.

Bookkeeping and accounting software