Eazycapture is a capture inbox for a UK accounting practice. A client or the firm uploads a PDF, forwards an email, or snaps a photo in the iOS or Android app. It reads supplier, date, totals, UK VAT, and line items, checks for duplicates, and posts the approved bill to Xero or QuickBooks with the file attached. Each licence is locked to one named client. Sage 50 and FreeAgent are on a coming-soon list, not live connections.

Dext and Hubdoc publish bills into Xero or QuickBooks Online for firms that already use those inboxes. Dext is the wider practice tool. Hubdoc is the one many Xero files already include. Veryfi and DocuClipper aim at receipt and statement extraction, including US files. Nanonets is a document workflow you configure. Eazycapture is the UK practice version of that capture step: VAT rates, a per-client licence, and a 7-year archive with the original document still attached. CIS, foreign currency, multilingual invoices, and rental statements are priced as per-invoice add-ons, not as silent extras.

Firms that stay want the client's chart and VAT treatment applied before the bill hits Xero or QuickBooks. Line items are grouped by account and VAT rate, so a mixed invoice is not one lump sum. The practice adds a licence when it adds a client, and team members on the practice workspace are not an extra seat charge.

Upload in the browser, drag and drop, forward an email, or use the iOS and Android app. Clients can be invited to upload. A document is one invoice, receipt, or statement no matter how many pages it has. A 4-page or 6-page supplier invoice still counts as one document. Multi-invoice capture from a single photo is marked Coming Soon on the plan list.

Capture a bill into a client inbox

The pricing page includes VAT rate extraction with UK tax logic, line-by-line splits across VAT rates, and auto-coding to the client's chart of accounts. The homepage names 0%, exempt, EU VAT, and 20% as rates it detects. Prepayments, deposits, and fixed-asset identification are listed on the plan. You still approve before publish.

Apply UK VAT and the client's chart

The homepage says entries publish to Xero or QuickBooks with the original document attached, and that Sage and FreeAgent are coming soon. A Sage 50 page is a waitlist. The site says QuickBooks, not QuickBooks Online versus Desktop. CSV export is included if you need another package. Custom bridges beyond Xero or QuickBooks are scoped and priced separately.

Publish to Xero or QuickBooks

One licence is one client. It cannot be shared, rotated, or moved to another client. The plan includes 250 documents per client per month. Above that, overage is £0.15 per document. Unlimited team members can sit on the practice workspace. There is no second feature tier.

Buy one licence per named client

Multi-currency conversion, multilingual documents, CIS subcontractor invoices, and rental statement processing are £0.15 per invoice and off until you turn them on. Smart query management and supplier statement reconciliation are marked Coming Soon with pricing TBC. The homepage also describes those ideas as product capabilities.

Turn on specialist add-ons per invoice

The homepage comparison says a 7-year archive, with the original document kept on the record. Month-end is still the ledger: you reconcile the bank and file VAT in Xero or QuickBooks. Eazycapture claims MTD-compatible digital records and VAT categorisation. The pages opened do not say Eazycapture itself submits the VAT return.

Keep the file for seven years

Eazycapture posts UK bills to Xero or QuickBooks at £7 per client a month on annual billing. Sage 50 is not live. 250 documents included.

Eazycapture Review: UK Bills into Xero or QuickBooks

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Eazy Client annual

Eazy Client monthly

Specialist add-ons

Coming soon add-ons

AutoEntry reads receipts, purchase and sales invoices, supplier statements, and bank or card statement pages, then you publish the lines into the accounting file you already keep. You snap a photo in the phone app, forward a PDF to your AutoEntry address, or upload a batch on the web. It pulls suppliers, tax codes, and nominals from that file, suggests a category from what it has seen, and you send the document across. The books stay in QuickBooks, Xero, Sage, or another connected package.

Dext and Hubdoc do the same capture-then-publish job. Dext is the bookkeeper inbox with supplier rules and a document allowance. Hubdoc is the capture tool many Xero files already include. Veryfi is a receipt app with a separate OCR API. Nanonets is a workflow you configure. DocuClipper is built around PDF statements and a QBO or IIF export. AutoEntry's difference is credits instead of seats, a desktop sync app for Sage 50 and QuickBooks Desktop, and the same feature set on every paid plan.

Practices stay because every client company and every user is included, so a quiet month does not add seats. Unused credits last 90 days. You still review before publish. A receipt costs fewer credits than a statement page, which is the point of the meter: cost follows the document, not the headcount.

Submit from the web, by email, or from the iOS or Android app. Compatible documents on the pricing page include supplier and sales invoices, receipts, credit notes, supplier statements, bank and card statements, and employee expense claims. A purchase or sales invoice is 1 credit, or 2 with line items. An expense is 1. A supplier statement is 2. A bank or card statement is 3 credits per page.

Capture a receipt, invoice, or statement page

Help docs list QuickBooks Online, QuickBooks Desktop, Xero, FreeAgent, KashFlow, Clear Books, and others. Sage 50 (UK, Canada, and US) and QuickBooks Desktop need the desktop sync app. Sage for Accountants only works from inside Sage for Accountants. Purchase order matching is marked QuickBooks and Xero only. If your package is missing, export CSV or Excel.

Publish into the ledger you already use

Once connected, AutoEntry pulls suppliers, tax codes, and nominal codes from the accounting file. The homepage says it learns a category so a later document can skip that step. The pricing page lists auto-suggest for suppliers and VAT codes, custom categorisation rules, and duplicate flagging. You still choose and publish. This is not a ledger and it does not close the month.

Suggest tax codes and categories, then you send

The homepage describes matching invoices to a supplier statement, grouping invoices for a VAT-period report, and assigning expenses to users. The pricing page also lists re-billable expenses, non-reimbursable claims, and multi-level expense approval. Those features are included on every plan. The credit cost still depends on the document type.

Match supplier statements and expense claims

Bronze through Sapphire include unlimited users, and for accountants unlimited client companies, cloud storage, and a partner portal. Unused credits roll for 90 days. You can downgrade or pause, and cancel up to 24 hours before renewal. After cancel, data stays available for 13 months. A free trial includes 25 credits. The integrations page says no credit card is required to start.

Same features on every credit plan

Accountants in the UK and Ireland can add AccountsPrep to prepare and adjust a trial balance for clients with no ledger. Help docs say that add-on is a separate monthly subscription. The AutoEntry pricing page does not show that fee. There is no extra AutoEntry charge just for connecting a supported accounting package.

Add AccountsPrep only in the UK and Ireland

AutoEntry publishes receipts and invoices into QuickBooks, Xero, or Sage. Bronze is $13/mo for 50 credits, excl. VAT. You pay by document.

AutoEntry Review: Credit-Based Capture into the Ledger

AutoEntry

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Silver

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Sapphire

FreeAgent is designed for small businesses, freelancers, and contractors, providing a comprehensive solution for managing finances with confidence. It offers features like cashflow forecasting, invoicing, payroll, and tax compliance, ensuring users can streamline their administrative tasks and focus on growth. With a user-friendly interface and mobile app, FreeAgent helps users stay on top of their financial position and make informed decisions.

Automated cashflow forecasting to help users project their financial future.

Cashflow Forecasting

Easy-to-use invoicing tools that allow for quick payments and automated reminders.

Invoicing

Fully integrated payroll system that submits Real Time Information directly to HMRC.

Payroll

Generate MTD-compatible VAT returns and file them directly to HMRC.

Tax Compliance

Manage finances on the go with the FreeAgent mobile application.

Mobile App

FreeAgent

Monthly Plan

Introductory Monthly Plan

Annual Plan

Introductory Annual Plan

Free Plan

Hubdoc is a document and data capture software that allows users to import all their financial documents and export them into usable data. It simplifies the process of capturing bills, receipts, and statements by enabling users to snap photos, upload documents, or forward invoices via email. The software automatically extracts key information such as supplier names, amounts, invoice numbers, and due dates, facilitating seamless integration with accounting platforms like Xero and QuickBooks Online.

Automatically extracts key data from bills, statements, invoices, and receipts.

Data Extraction

Capture bills and receipts by taking photos, uploading from desktop, or forwarding from email.

Document Upload

Grant your accountant access to your account for seamless collaboration.

Accountant Access

Store all your key documents online in one place.

Cloud Storage

Enjoy unlimited usage with multiple collaborators.

Unlimited Usage

Hubdoc

Dext is an AI-powered bookkeeping software that automates the capture and categorization of receipts, invoices, and expenses with 99.9% accuracy. It syncs directly with accounting software, eliminating manual entry and saving users significant time each week. Dext offers multiple ways to submit documents, including mobile app, email, and direct uploads, ensuring a seamless experience for users.

Dext's AI extracts key data from receipts and invoices with 99.9% accuracy.

AI Data Extraction

Track and approve employee expenses in real-time with a digital audit trail.

Expense Management

Capture documents via mobile app, email, or direct uploads.

Multiple Submission Methods

Connects with over 30 accounting software and 11,500 banks.

Accounting Software Integration

Flexible pricing plans that scale with your business needs.

Customizable Plans

Dext

Melio is a comprehensive accounts payable and receivable platform designed for businesses. It allows users to pay any business bill using various methods, including card or bank transfer, and facilitates global payments. The platform offers automation tools to streamline workflows and manage approvals, making it easier for businesses to handle their financial operations. Melio also provides features for creating and tracking invoices, ensuring that businesses can get paid quickly and efficiently.

Pay by card or bank transfer, send global payments, and automate workflows.

Flexible Vendor Payments

Create, track, and sync professional invoices with ease.

Invoice Management

Streamline bill entry and automate workflows with AI payment tools.

AI-Powered Tools

Make international payments in your vendors’ preferred currency.

Global Payments

Track and control all AP and AR transactions from one dashboard.

Bookkeeping and accounting software

Eazycapture

AutoEntry

FreeAgent

Hubdoc

Dext

Melio