Receiptor
Connect Gmail or Outlook, extract inbox receipts, then push Bills or Expenses into QuickBooks Online or Xero with the PDF attached.
Best for
Freelancers, small shops, and bookkeepers who want inbox and WhatsApp receipts extracted, then a match-first push into QuickBooks Online or Xero.
Not ideal if
Anyone who needs Receiptor to be the ledger, a team reimbursement and card program, a mail-in paper service, or a cheap CSV-only scanner.
Standout
Retroactive inbox scan plus ongoing email watch, then a match-first QuickBooks Online or Xero export that attaches the original PDF.
About Receiptor
Receiptor (sold as Receiptor AI) is a capture tool, not the ledger. You connect Gmail, Outlook, or IMAP. It watches new mail for receipts and invoices in attachments, embedded HTML, and links. Snap paper through WhatsApp or iMessage, or drop a PDF in the web app. The extract pulls vendor, date, amount, tax, and line items. You review, then send to QuickBooks Online as a Bill or Expense, or to Xero as a Bill or Spend Money, with the original PDF attached. You still match the bank feed and lock the period in those books.
It does not replace QuickBooks Online or Xero. Kick is the opposite: Kick is the ledger. ExpenseBot is the cheaper Gmail-to-Sheets peer with a reviewed push. Dext is the bookkeeper-grade capture tool that publishes into those files. Expensify is snap-and-reimburse for a team. ReceiptsAI stops at CSV, Excel, or PDF. Shoeboxed is mail-in paper. Receiptor's job is inbox history plus ongoing monitoring, then a match-first export.
People who stick have receipts already sitting in email and a backlog they never forwarded. They run a one-time retroactive scan, then keep a subscription watching new mail. Accountants connect client inboxes and map the client's QuickBooks or Xero chart. They stay because they do not have to forward every receipt by hand.
What people who used it say
What they tend to like
Gmail history scan is the job people are shopping
r/Accounting shoppers name Receiptor AI next to Wellybox, Tailride, and ExpenseBot when they want old receipts pulled from Gmail.
Inbox hunting is the pain they want gone
Product Hunt reviewers who stuck mention not scrolling mailboxes and pairing it with Xero. Treat those as launch-adjacent, not a scored survey.
Match-first export is the official safety pitch
Help says it reuses one verified Bill or Expense and pauses when several matches look plausible, instead of creating a duplicate.
What they hesitate about
Inbox access is the trust hurdle
On a September 2025 r/SaaS thread, readers said they would not hand a startup their mailbox or trust AI math on tax data. Official copy: CASA Tier 2, no email-body storage.
Catch-up is not in the monthly price
Official pricing FAQ: subscriptions process new mail from signup. Past years are a separate per-email quote.
Independent review record is thin
Useful owner talk is one r/Accounting shopping thread. Same-week Reddit posts in Sept 2025 read like Product Hunt spam. Do not treat those as reviews.
How it hits your books
- Replaces your ledger
- No
- QuickBooks Online
- Yes
- Xero
- Yes
- Multi-entity
- Partial
- Inventory
- No
- Payroll
- No
Review Needs-action exports, then rec the bank feed and lock the period in QuickBooks Online or Xero. Receiptor creates or attaches the Bill, Expense, or Spend Money; it does not reconcile the statement.
Invite the accountant, forward documents by email, or export CSV / PDF / ZIP. The live file is still QuickBooks Online or Xero. Receiptor does not e-file the return or 1099s.
Images
Features
Watch Gmail, Outlook, or IMAP
Connect one or more inboxes. Receiptor filters by allowed or blocked senders, then extracts receipts and invoices as mail arrives (help: typically a few minutes). Unlimited email accounts on every plan. Official help: it stores message IDs, not email bodies.
Retroactive inbox scan (separate bill)
Scan a past date range. The first workspace includes one free last-month extraction. Anything larger is a one-time quote priced per email scanned, not per document found. Pricing page: from $0.012/email at high volume. A monthly subscription does not include backlog.
WhatsApp and iMessage paper snaps
Connect a mobile number and send photos or PDFs in that chat. Each scanner gets a name so the slip is attributed. Unlimited mobile scanners on every plan. Pages opened this pass do not list a native iOS or Android app.
QuickBooks Online: match first, then Bill or Expense
OAuth to QuickBooks Online and import the chart. Receiptor looks for an existing Bill or Expense before creating one. A supplier invoice becomes a Bill. A confirmed paid receipt becomes an Expense against a bank or card account. The original PDF is attached. It pauses when matches conflict or totals do not reconcile. You still rec the QBO bank feed. QuickBooks Desktop is not documented.
Xero: Bills or Spend Money
OAuth to a Xero organisation. An invoice becomes a Bill (Draft by default). A confirmed paid receipt becomes Spend Money when the bank or card account is known. Same match-first rule. It pauses on tax, currency, or duplicate ambiguity. The PDF is attached.
Growth extras: Drive, API, Mercury attach
Growth ($79) and Scale add workspaces, Google Drive / Dropbox / Amazon S3 export, custom automations, business-entity matching, and API / MCP / CLI. Mercury: paste an API key; Receiptor attaches the source file to a matched Mercury transaction. That does not replace a Mercury-to-Xero bank feed.
Pricing
A solo inbox that stays under 50 extracted documents a month pays $29, or $290 a year. A 5-person shop with a few hundred receipts a month will outgrow Starter in week one. Growth is $79 with 250 documents; Scale is $199 with 1,000. Extra documents are $0.04 each on the public card. The catch-up scan is a separate quote priced per email (from $0.012 at high volume), so a years-long Gmail history is another bill on top of the subscription. The 14-day trial requires a card.
Starter
One business, one workspace. Freelancers who stay under 50 extracted documents a month.
- 1 workspace, 1 accounting connection
- 500 items checked / month, then $0.01 each
- 50 documents captured / month, then $0.04 each
- 50 agent queries / month, then $0.01 each
- Unlimited email accounts and mobile scanners
- Accounting export, email forward, PDF and CSV
- 14-day trial (card required; cancel before day 14)
Growth
Small shops that need extra workspaces, storage export, and API or MCP access.
- Unlimited workspaces, 2 accounting connections (then $12 each)
- 2,500 items checked / month, then $0.01 each
- 250 documents captured / month, then $0.04 each
- 250 agent queries / month, then $0.01 each
- 1 storage destination (Google Drive, Dropbox, or Amazon S3), then $5 each
- Custom automations, business-entity matching, API / MCP / CLI
Scale
Multi-entity or higher volume. 1,000 documents and 5 accounting connections included.
- Everything in Growth, with more included capacity
- 10,000 items checked / month, then $0.01 each
- 1,000 documents captured / month, then $0.04 each
- 1,000 agent queries / month, then $0.01 each
- 5 accounting connections, then $12 each
- 3 storage destinations, then $5 each
Retroactive Scan
Catch-up of past inbox years. Sold separately from the monthly subscription.
- Priced per email in the date range, not per document found
- You see the quote before you pay
- First workspace includes one free last-month extraction
- Export to accounting software, storage, CSV, PDF, or ZIP
Enterprise
Volume pricing, custom auth, custom integrations, and a written SLA.
- Scale capacity plus custom security and integrations
- Quote at [email protected]
Integrations
Platforms
Audience
Pick something else instead of Receiptor
ExpenseBot
Pick ExpenseBot instead if you live in Gmail, want the staging file in your own Google Sheet, and a $10 seat is enough. Receiptor is priced for inbox automation with a native QBO or Xero push.
Dext
Pick Dext instead if a bookkeeper needs supplier fetch, coded documents, and a firm-grade publish into QuickBooks Online or Xero.
Expensify
Pick Expensify instead if employees pay out of pocket and you need reimbursements, approvals, and cards. Receiptor can forward to [email protected]; that is not a native Expensify connector.
ReceiptsAI
Pick ReceiptsAI instead if you want redaction before AI reads the page and a CSV or Excel export is enough. ReceiptsAI has no native QuickBooks Online or Xero publish.